Outlook Web App Add Room List Limitation

Issue: Outlook Web App can only display up to 100 rooms in the “Add Room” tool. So when you try to reserve a room for a meeting, unless your room is one of the first 100 alphabetically, it won’t be displayed in the list.

  • Solution: You must add the room you wish to reserve as an attendee of the meeting.
    • From the Calendar app, click “New” in the upper-left corner of the screen.
    • Type the name of the room you would like to reserve in the attendees field. Most rooms follow a department abbreviation, building abbreviation, room number naming convention (e.g., ENG-HLMS-124). Select the room.
    • Make sure to also enter the room name in the “Meeting Location” field so it’s displayed to attendees.
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